Gujarat Food and Spices Inc.

Gujarat Food and Spices Inc. brings the vibrant flavors of Indian cuisine to wholesale and retail markets across America. As their operations expanded, so did the complexity of their inventory and accounting processes. To meet regulatory requirements and improve operational efficiency, Gujarat Foods needed to migrate from QuickBooks Online to Zoho Books under a tight, audit driven deadline.

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Challenges and Problem Statement

The migration came with time-sensitive and data-critical challenges

Inventory Audit Requirement

  • The company was subject to a regulatory inventory audit

  • Demanded precise and timely stock reporting post-migration to Zoho Books.

Inventory Quantity Reconciliation

  • System-recorded quantities did not align with actual inventory, requiring validation and correction.

Tight Turnaround Time

  • The entire migration, including financial and inventory data, had to be completed within one week to avoid disruptions and meet audit deadlines.

solution

Pre-migration inventory and financial data analysis

Real-time reconciliation during migration

Automated tools for data mapping and validation

Final audits to ensure compliance and accuracy

Our Process

How to get started?

Our Simplified 3-Step Service Process

1
Consultation and Customization

Begin with a discovery call to help us understand your business, biggest pain points and time consuming processes.

2
Implement

Next, we customize Zoho applications and integrate Zoho applications with your existing industry-specific systems to align perfectly with your operational goals and processes.

3
Track Progress

After implementation, we continuously monitor the performance against the set milestones and tasks through Zoho Projects

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Book a complimentary consultation today to explore how our tailored solutions can streamline your operations

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Modules Migrated

Chart of Accounts
Customers & Vendors
Customer Payments
Invoices & Credit Notes
Bills & Bill Payments
Items & Inventory Adjustments
Purchase Orders
Quotes / Estimates
Sales Receipts
Expenses & Refunds
Journal Entries

Results

Metric
Improvements
Inventory Items Tracked & Reconciled
1,100+
Inventory Adjustment Entries
1,500+
Full-System Migration Completion
24-Hour
Audit-Ready Inventory Data
100%

Business Impact

Zoho Books

The new Zoho Books features enhanced invoicing speed, vendor coordination, real-time inventory control, and financial processes

1,500+

inventory adjustments processed and validated, ensuring accurate stock reporting in books as well as inventory.

Successfully migrated

all accounting and inventory modules within a single day, meeting the regulatory audit deadline.

Improved

accuracy and speed

Business Impact

Unified view of customer data across sales, service, and operations teams.
42% improvement in average response time
35% faster query resolution
25% increase in first-contact resolution rate
Provides a cohesive environment for all business functions
Zoho Smart Business

Zoho Apps Used

Legacy App Replaced

“We were under pressure due to an upcoming inventory audit, and Automate Accounts team delivered beyond expectations. Everything was moved within 24 hours, perfectly reconciled, and fully operational. Zoho Books is a game-changer for us.”

— Rakesh Patel, President, Gujarat Food andSpices Inc.

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Gujarat Food

Gujarat Food and Spices Inc. brings the vibrant flavors ofIndian cuisine to wholesale and retail markets acrossAmerica

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250+ Successful CRM Implementations
Trusted by 100+ Businesses
4.9/5 Customer Satisfaction Rating

We are here to help!

Whether you’re seeking to streamline your operations, enhance efficiency, or secure your data, our team at Automate Accounts is dedicated to provide personalized, cutting-edge solutions tailored to your business needs. Get in touch to discover how we can elevate your business to new heights

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